Automate routine work, focus on what matters

We build

Flowtica helps operational teams in mid-sized companies eliminate manual busywork through custom AI assistants and automations. We integrate with the tools you already use, so your team saves hours, reduces errors, and speeds up processes without adding new platforms or disrupting your existing workflows.

Request a Free Workflow Assessment

Where Flowtica provides the most value

We work closely with lean teams that need dependable AI systems rather than experimental chatbots.

Best suited for
Ops teams drowning in email, tickets, and manual handoffs
Common starting points
Intake + triage, document Q&A with citations, CRM/helpdesk automation
Engagement kickoff
Free workflow assessment → 2-week MVP in your environment

About Flowtica

Flowtica delivers dependable AI solutions for operations

Flowtica was created to close the gap between impressive AI demos and dependable systems that support day-to-day operations. We approach AI as part of your infrastructure: observable, maintainable, and integrated, rather than a stand-alone tool disconnected from your processes.

We work with teams that already experience the cost of manual workflows, scattered knowledge, and constant context switching. Together, we define achievable projects that deliver clear value and build on that foundation over time.

For teams specifically exploring how Flowtica can act as an AI consultant in Canada, this example consulting engagement shows how a typical project is structured without exposing client-specific details.

Snapshot

Founded: 2025

Location: Remote · Canada

Focus: AI assistants & workflow automation

Typical clients: 5–200 people, service and ops-led teams

Best fit: Organizations beyond experimentation, ready for production systems

Engagement style: Engineering-led, collaborative, and lean

Data approach: Clients retain ownership; we favour deployments in your cloud or controlled environments

Technical stack: Python · TypeScript · AWS · Kubernetes · leading LLM providers

Capacity: Limited number of concurrent projects

Discuss a potential project

What we do best

  • AI phone and chat assistants that hand off cleanly to people when required
  • Document Q&A / RAG systems for contracts, policies, and runbooks, with transparent citations
  • Workflow automation that connects AI to CRMs, ticketing tools, and internal systems
  • Architectures on AWS or Kubernetes that respect privacy and compliance constraints
  • Monitoring and feedback loops so systems improve over time rather than quietly degrading

How we work

Phase 1

Discovery & workflow mapping

We begin by understanding how your team operates today, systems, constraints, and the edge cases that commonly break automation, so we can design a realistic solution.

Phase 2

Prototype in weeks, not months

We implement a focused AI assistant or workflow that plugs into your existing stack. Every prototype is tied to clear success metrics.

Phase 3

Harden & scale

Once value is demonstrated, we invest in monitoring, guardrails, fallbacks, and performance tuning so the solution behaves like dependable infrastructure.

Principles

Principle 1

Your data, your control

Data ownership remains with you. Wherever possible, we design deployments in your infrastructure or in controlled environments you administer.

Principle 2

Integrate with existing systems

We align with the tools you already rely on, CRMs, ticketing systems, data stores, rather than introducing unnecessary platforms.

Principle 3

Targeted projects, tangible results

We favour focused, high-impact initiatives instead of broad programs that are difficult to deliver and maintain.

Services

AI Phone & Chat Assistants

Never miss a call or chat. Our AI receptionists answer common questions, capture lead details, and hand off to your team when a human touch is needed. Every inquiry is handled promptly, reducing missed opportunities and repetitive work for your staff.

Document Q&A for Legal & Operations

Instant answers, with citations. Employees can get accurate answers from contracts, policies, and manuals in seconds with an AI that cites its sources. This speeds up decision-making in legal, HR, and ops, while ensuring information is verified and trustworthy.

Workflow Automation & Integration

End repetitive copy-paste. We integrate AI into your CRM, helpdesk, or scheduling tools to automate routine data entry and cross-platform updates. The result is faster workflows and fewer human errors as information flows automatically to where it's needed.

Private & Hybrid Cloud Deployments

Your data stays private. We deploy AI solutions in your environment (your cloud or on-prem) so you retain full control over data and compliance. You get the benefits of AI while meeting strict security and regulatory requirements.

Prototyping & Feasibility

Prototype in weeks, not months. We quickly build a functional AI prototype (in just a few weeks) to prove out a use-case before you invest in a larger project. This low-risk trial lets you see real results and validate the impact of an AI solution early on.

Ongoing Support & Iteration

Always improving. After launch, we continuously monitor and refine your AI workflow as your needs evolve. Your system gets smarter and more reliable over time, instead of stagnating after deployment.

Case Studies & Demos

Examples of AI workflows in practice

Flowtica works best when AI is embedded in your operations stack, not bolted on as a stand-alone chatbot. The examples below show representative patterns we build for document- and process-heavy teams, without exposing sensitive implementation details. Each example links to a dedicated page with a diagram and a practical walkthrough of the workflow architecture behind it.

Example · Property Management

Private operations assistant for multi-building portfolios

A private AI assistant for property management and condo/strata teams that answers questions about buildings, residents, and procedures from one place. Responses are grounded in your leases, manuals, bylaws, and internal documentation, with citations, so staff can verify the source quickly. The workflow connects to your existing systems so answers stay aligned with your current data.

  • Who it helps: multi-building operators where knowledge is spread across leases, SOPs, vendor docs, shared drives, and ticketing tools.
  • What changes: coordinators and managers get consistent, policy-aligned answers in seconds, plus links to the source documents and an audit-friendly record of what was referenced.
  • Typical outcomes: fewer escalations, faster response times for tenants and owners, and clearer documentation for decisions across the portfolio.
View detailed example

Start with a free workflow assessment and a 2-week MVP to see how this assistant would run in your environment before expanding portfolio-wide.

Example · Service Businesses

AI reception & intake for clinics and trades

An AI reception workflow that answers common questions, captures structured intake details, and routes requests so fewer calls and messages are lost when staff are busy. It can support phone, web chat, or both, and hands off cleanly to your team when a human response is needed.

  • Who it helps: clinics, trades, appointment-based services, and multi-location operators juggling phones, email, and chat.
  • What changes: every inquiry becomes a clear, structured request (who, what, where, urgency, preferred time) instead of a vague voicemail or partial message.
  • Typical outcomes: higher lead capture, faster follow-ups, and a simpler way to prioritize callbacks across locations and channels.
View detailed example

This workflow can start small, one location or one channel, then expand as you gain confidence in the handoffs, guardrails, and team process around it. We’ll help you validate the impact quickly with a tightly scoped MVP.

Example · Internal Operations

Policy & HR knowledge copilot

An internal assistant that helps employees self-serve answers to policy and HR questions while keeping responses aligned with approved documentation. Answers are grounded in your current handbooks and policies, with citations so people can verify the exact source quickly.

  • Who it helps: organizations with handbooks, policy docs, and internal FAQs spread across shared drives and wikis.
  • What changes: employees get accurate, up-to-date answers based on official sources rather than stale chat history or email threads.
  • Typical outcomes: fewer repetitive questions, faster onboarding, and more HR/ops time spent on higher-leverage work.
View detailed example

This pattern is reusable across HR, IT, compliance, and operations, each with scoped access, while running within the same private workflow environment.

Across all three examples, the principle is the same: a private workflow layer connects to your systems, keeps documents and data current, and lets an AI model reason over that context with access control, guardrails, and logging. Tools can change; data ownership and architecture stay in your favour.

Offers

Flowtica offers workflow automation programs that start with a low-risk assessment and MVP, then scale into full production delivery. Ship quickly, measure impact, and keep improving what’s live.

We work best with partners who can move quickly and provide feedback. For hands-on delivery, we work with a small number of partners at a time.

Free Workflow Assessment & 2-Week MVP Build

Kickstart your AI project with no long-term commitment. We begin with a free assessment of one of your workflows to identify a high-impact automation opportunity. Then, in just 2 weeks, we build a functional AI MVP tailored to that use case so you can see real results fast.

After the assessment, you’ll receive a one-page workflow plan: scope, systems involved, success metric, and an MVP build outline.

Validate value quickly and decide, with evidence, whether to expand into full production.

What you get in the MVP:

  • A working workflow in your environment (not a slide deck).
  • Integrated with 1–2 systems (e.g., email + helpdesk/CRM).
  • Basic logging + error handling.
  • A short handoff doc: how it works, how to operate it, next improvements.
Request your free assessment

6-Month AI Workflow Program

Scale up your AI solution with a full-production engagement. After a successful MVP, this 6-month program fully implements and maintains an AI workflow in production. We take end-to-end ownership of one critical process – design, build, launch, and ongoing optimization – to ensure long-term success.

Minimum $6,000 CAD / month • 6-month minimum • dedicated delivery

One production workflow live in weeks, then improved month over month. Built for reliability, not a demo.

  • Design + integrate — map the process and connect to your existing tools (ticketing, CRM, email/phone, internal systems), including real edge cases.
  • Launch in weeks — ship a first production version early, then iterate based on real usage.
  • Operate + improve — monitoring, logging, retries, alerting, plus regular reviews tied to agreed metrics (hours saved, cycle time, SLA, error rate).

How we keep delivery predictable:

  • One workflow at a time.
  • Clear system boundaries.
  • Changes handled through defined next steps.

Best suited for teams with one painful, mission-critical process that must work reliably in day-to-day operations.

Apply for the 6-Month Program

Custom Scope (By request)

If your needs are unusual, we can design a tailored engagement. This is typically used when the workflow touches multiple teams, requires procurement/security reviews, or needs a different contract structure.

Custom pricing scoped after a short call

  • Focused pilots to validate feasibility before a larger rollout.
  • Multi-workflow roadmaps, sequenced to avoid unnecessary complexity.
  • Security or compliance reviews aligned with your internal process.
  • Clear scope, timeline, and success criteria agreed up front.

Share your workflow, tools, and constraints—we’ll recommend the smallest sensible engagement that can prove value and keep future options open.

Discuss a custom scope

Careers

Contact Flowtica

Tell us about your project or workflow challenges

Email us at hello@flowtica.ca or use the form below to share a short brief. We typically respond within 1–2 business days.

Email

hello@flowtica.ca

Based in

Remote, based in Canada

Mailing address

930-829 Norwest Road
Kingston, ON K7P 2N3

Website

flowtica.ca

Send a message to Flowtica

If it’s a good fit, we’ll follow up with a few clarifying questions and propose a time for a brief intro call. The more context you share about your workflows, systems, and constraints, the more tailored and actionable our response will be.

Prefer email? Write to hello@flowtica.ca.